Long Cove Point Association
Board Meeting

July 17, 2010 at 9:45 AM

Call to Order – A short board meeting before the general meeting of Long Cove Point Association was called to order July 17, 2010 at 9:45 AM at the clubhouse. Board members present were Chairman Bill Perry, Bill Addison, and Doug Alcox, Anne Bullis, Joe Ponti and Jack Campbell. Club members present were President John Towne, Secretary Ellen Addison (temporary), Treasurer Kitty Perry and Community Assistance Chair Elizabeth Vercoe.

The purpose of the meeting was to make a recommendation to the general membership regarding the amount of the Club’s donations to our selected charities. Chairman Perry reported that the current balance as of 12 July 2010 in the checking account is $15,507.00, savings balance is $1,392.20, and the total of both is $16,899.20. Charitable donations in 2009 were as follows:

New Harbor Food Bank $ 500.00
CHIPS Fuel Assistance Program 1500.00
Bristol First Responders 500.00
Bristol Fire Department 300.00
Bristol Library 100.00
Historical Society 50.00
Total $2,950.00

Known future expenses for the tennis court resurfacing (estimate to do in 2011) and pounding posts back down was estimated at $5,500. A rough estimate for a new clubhouse roof (in about 5 years) was $6,000.00 and minor roof repair is on track for this year. A ceiling fan has been installed in the kitchen; cost $300.00. A new sink and faucets are on order. $1000.00 had been allotted to cover the cost of the fan and sink.

Discussion of the board’s charity recommendation followed. Increases to both the library and food bank were suggested. The board decided to recommend donating the same amount as last year, $2,950.00, and to reallocate monies according to needs of each charity.
The meeting was adjourned at 10:00 AM.

Ellen Addison

July 17, 2010 at 11:00 AM

A. Call to order at 11:00 AM
In attendance: Bill Perry, Chair; Joe Ponti, Jack Campbell, Doug Alcox, Anne Bullis, Treasurer Kitty Perry, Past President John Towne, President Christopher Gram, House Committee Chair Doug Craig and Secretary Catherine Gram.

B. Elect a Chairperson to serve through the 2011 Annual Meeting.
.....Bill Perry will serve again.

C. Look at area behind clubhouse with House Committee Chair to determine clearing needs.

.....o Recommendation not to do any major clearing of plant growth behind the clubhouse. (There are many old pipes .....that would be exposed.)
.....o Recommendation to cut back anything that becomes tall and unruly.
.....o Recommendation to cut back anything that would cause damage to the building (moss growth, mildew, etc)

D. Other business
.....a. Anne Bullis recommended we have the clubhouse painting done professionally, for safety reasons. Bill Perry .....explained that Doug Craig has contacted a professional painter to do most of the job and that LCPA volunteers .....would paint the sections that can be easily reached.
.....b. IRS rules. Bill Perry will check into the IRS rules regarding the maximum amount of liquid assets and/or annual .....budget allowed before LCPA would need to pay any taxes.
.....c. Anne Bullis will get the First Aid Kit. (This was previously approved but not yet purchased.)

E. Reminder— The fall Directors' Meeting is to be held Saturday 8/21/10 at 9:00 AM at the LCPA Clubhouse.

F. Adjourned at 11:10 AM

Respectfully submitted,
Catherine Gram, Secretary