Minutes of the Long Cove Point Association
Board of Directors Meeting
May 29, 2020
1. Call to Order of Special Meeting
The virtual meeting was called to order at 11:10 am by John Mulcahy, Chairperson and President. Present in addition to John were Elizabeth Vercoe (Secretary), Mark Jones (Treasurer), Kevin Conway, Seymour Kagan, Tim Peele, Bonnie Potter, and Kit Reno.
The chair called this second special meeting so that the board could decide, among other matters, what small group activities should continue this summer during the novel corona virus epidemic.
2. Governor Mills' Orders and Other Sources for Guidance
In summary, the governor has ordered quarantining of out-of-state residents for 14 days on entering Maine and a 50 person limit on gatherings through August. Gyms and fitness centers are closed except for 1:1 training with the possibility of opening for small groups later. Christmas Cove Improvement Association has closed its club and dock but tennis is open. The US Tennis Association has provided extensive guidance including a handy one-page guide to safe tennis during the pandemic.
3. Proposed Plan for LCPA Activities
The board confirmed its prior decisions to cancel all large social gatherings such as dinners and cocktail parties but to allow tennis and table tennis if players provide their own paddles and balls. The board also confirmed that the clubhouse will be locked (and the locks have been recently changed) with no access to bathrooms.
Tennis guidelines will be posted at the club and on the club website. There will be no access to the clubhouse or shed nor any equipment provided except the net. All trash must be removed and no trash cans provided. Signup will be online only. Singles may resume June 1 and the board voted to approve doubles June 1 as well but no triples. Lessons may take place 1:1 or with a family group. Porch chairs will not be provided. It was suggested that the benches be marked for 6-foot distancing. The board was unanimous in these decisions.
After consulting the point persons, John confirmed that the bridge group is cancelled but the book group will continue with online meetings.
After extensive discussion regarding yoga, the board voted 5-3 to begin yoga meetings if and when the governor approves such meetings and then only in accordance with the governor's guidelines. There will be no classes unless the instructor schedules virtual ones.
Mark updated the number of member renewals as 172 compared to 195 last season. Nobody has questioned paying dues with the club activities restricted and charitable contributions have increased.
The board voted to pay the cleaner $250 as she is willing to clean, and to pay the yoga instructor $560. It is hoped that she will provide Zoom classes but that is not yet confirmed. Nobody has been able to reach the tennis instructor and he will not be paid by the club.
The phone jack will be moved but the phone will not be connected.
There is only one rental planned and it is still on track but no others will be accepted.
After discussion, the board voted to make charitable donations now instead of at the end of the summer, divided equally between the New Harbor Food Pantry and Caring for Kids because of the demand during the virus. The total from members dues (according to the formula of 20% X 172 member's dues) is $1032 and voluntary contributions are $2380 to date for a total of $3412. As additional funds become available, the board will contribute to the other charities the club normally supports.
Options for holding the Annual Membership Meeting include Zoom and Survey Monkey with the need for legal notification of the change.
The dock committee needs to be notified that their meeting cannot be held at the clubhouse.
Anthony Cordasco's request that his wife, Julie, be allowed to play the piano in the clubhouse was approved. He will disinfect the keyboard after use.
The meeting was adjourned at 12:28 pm.