Minutes of the Long Cove Point Association
Board of Directors Meeting
June 24, 2017
LCPA Club House
1. Call to Order
The meeting was called to order at 9:00 by John Mulcahy, Chairman. Present were members Anne Bullis, Jack Campbell, Kevin Conway (Treasurer), Doug Craig, Seymour Kagan, Tim Peele, Kit Reno by phone (President), and Elizabeth Vercoe (Secretary) plus Ginny Conway (Nominating Committee) and Linda Mullin (Membership Committee).
2. Approval of Minutes
The minutes for the June 25, 2016 Board of Directors Meeting were approved as corrected.
3. Treasurer's Report (Kevin Conway)
The treasurer reported that there is a total of $18,916 in the club checking account plus $4,107 in sthe capital account. Total income in 2016 was $19,186, expenses were $21,407, with a deficit of $2,222/ Membership fees to date amounted to $8,220 and tennis fees to $1,915, approximately the same as last year. Club rentals are anticipated to bring in about $750.
A motion was made and seconded and the report approved.
4. Committee Reports:
a. Tennis Report (Kit Reno)
Tennis Scrambles are scheduled for July 6 and August 2 with the aim of integrating tennis events and other social activities of the club. Michael Blake will be giving a demo, and there will be tennis clinics on Mondays and Wednesdays plus tennis events for kids. Michael Blake needs to confirm that he will notify players of proper footware. There will be no yard sale this year.
b. Membership (Linda Mullin, Chair)
There are 19 new membership applications pending, and new name tags will be made for them.
c. Audit Report (none needed at this meeting.)
d. Nominating Committee (Ginny Conway)
The one Board of Directors position expiring in 2017 is Jack Campbell's. Doug Craig is resigning and suggested Jack fill in the one year remaining on his term.
e. Social Committee (Chris and Catherine Gram, Co-Chairs)
The wine and cheese social had about 75-80 people attending and cost $230 for two cases of wine and $117 for food and supplies.
The first game night had only 4 people attending but fun ensued and another will be scheduled.
The barbecue setup on July 22 will be shifted to afternoon because of the annual meeting that day.
f.. Archive Committee (Anne Bullis, no report this meeting)
g. House Committee (Jack Campbell)
Jack Campbell reported that the back stairs need repair. Anthony Cordasco has volunteered to join the committee and Kit Reno has a list of one-time volunteers for painting and other projects. John Mulcahy is buying a new window screen. Anne Bullis suggested replacing the tattered flag.
5. President's Report (Kit Reno)
Kit Reno reported that the schedule for the club cleaning is being sent to April along with invoices for her to send Kevin. Kit will do an inventory and purchase of supplies. She also suggested continuing the annual purchase of 8 new folding chairs at a cost of $76-$100 to replace rusted ones, a suggestion seconded and approved.
Nametags of non-members will be removed and new members added with spares for guests. Yoga fees for classes with an instructor are set at $10 for non-members. Movie nights for kids are ongoing with a suggestion of films for adults as well. Teenage members of the club would like a ping pong tournament which Kit suggested they organize.
5. Chairman's Report (John Mulcahy)
John Mulcahy reported that he will email members regarding proxy voting. He also reported that about 20 members responded with feedback to the spring letter regarding how to fund the upcoming capital expenses for the club with most preferring a one-time assessment to other alternatives.
There was extensive discussion about how to raise the money for replacing the overboard system and handling other capital expenses such as the bathroom with handicapped access, and a ventilation fan for the club. It was decided to table the bathroom and fan expenses for now in order to manage the $25-$30K cost of the required new overboard discharge system which must be replaced before the current license expires at the beginning of 2019.
It was moved, seconded and passed to propose the following plan to members at the annual meeting: 1) raise the membership fees to $50, 2) solicit contributions toward the OBD system from club members, and 3) levy a one-time assessment fee of no more than $150 per member depending on the amount of voluntary contributions.
The meeting was adjourned.