Long Cove Point Association
Annual Meeting
July 17, 2010

Call to Order - The annual meeting of the Long Cove Point Association was called to order by President John Towne at 10:00 AM at the club house. John called for a moment of silence for deceased members Pranas Lape, Ann Elskus and Walter Sheridan.

Secretary’s report –The reading of the minutes from last year’s annual meeting were dispensed with and a motion was made to accept them, seconded and motion was passed.

Treasurer’s report
– Kitty Perry presented the report for the period of 1 July 2009 to 30 June 2010. She stated that the checking account had a balance of $14,858.00 and the savings account balance was $1,392.00 for a total of $16,250.00. Total income for the same period was $13,629.00 and expenses were $11,942.00. To date there are only 19 member families’ dues still unpaid.

Board of director’s report – Chairman Bill Perry reviewed the actions and highlights of the board meeting on July 3, 2010.

There are 135 member/families with 54 tennis playing families. Total income from tennis for the 1 July 2009 to 30 June 2010 period was $3,884.00 with only $13.00 as expense, and stated that tennis was a major contributor to the club’s income. A tennis pro from Lincoln Academy is available for lessons at the club on Tuesdays, Thursdays and Saturdays after 3:00 PM for group and private lessons at $30.00 per hour to be paid for by the participants. Tennis committee members are chair Nora Waystack (ret. 2011), Bill Bullis (ret. 2011), Judy Rubiero (ret. 2012), Sam Egbert (reappointed and ret. 2013) and new member Amy Rolfe (ret. 2013.

The board met for a quick meeting before this annual meeting to review a breakdown of expenses and decided to recommend that the club donate the same amount, $2,950.00, as last year, to our selected charities.

The by-laws have been revised and copies were mailed to members in the annual spring letter.

He will have a board meeting directly after adjournment of this meeting to elect a new chairman and to assess the weed growth behind the club building.

The last board meeting this year will be held on August 21, 2010 at 9:00 AM at the club.

Committee Reports
Audit – The audit committee consisting of John Merrill, Bill Arnold examined the books and records of the association for the period of 1 July 2009 to 30 June 2010. They found the records in good order, with adequate support for the transactions recorded and reports that summarize the records.

Archives – Dorrie Welch was not present; hence no report.

House – House chair Doug Craig reported that a new kitchen sink is on order and that the kitchen ceiling fan has been installed. He plans to refurbish the back door screen and repair the handicap ramp. Minor repairs to the section of leaky roof will be forthcoming. The porch railings, outside trim, flag pole and some inside trim all need painting and some members have volunteered to help. The weeds in the back of the club will be assessed by the board after the meeting as to leaving them as is or trim them.

Membership – Ellen Addison presented one new member family applying for this year, Michael Sargent and Patsy McSweeney and their two children Bailey and Ben Sargent. They are the son and daughter-in-law of members Donna and John Cochran. A motion was made to accept the new applicants, seconded and passed. There are approximately 19 member/families unpaid to date.

Social – John Mulcahy said that there were about 90 people attending the Italian dinner and all went well. The new sink for the kitchen will be about the same size as the present one. The social tonight for Cocktails on Back Cove at the Clark’s is set. The callers will notify their lists of members about the cookout on July 31 and for the Cocktails on the Point at John and Andrew’s on August 8. It was requested that there be nametags for the cocktail parties.

Tennis – Amy Rolfe, tennis committee member, stated that the committee is trying to rejuvenate interest in tennis and that a pro from Lincoln Academy will be available to give group or private lessons to adults and children for $30.00 an hour on Tuesdays and Thursdays after 3:00 PM and on weekends. Tennis Members and any other family members can schedule lesson times with Amy and pay the pro at the class.

Amy is also involved with the Club’s children’s parties and said that they were open to all member and non-member children. She would like to hold evenings with movies and popcorn. The Chris Gram Band on August 21 will start at 7:00 PM early enough for children to attend.

By-Laws - Bill Perry reported that he and John Towne had cleaned up the wording in the By-Laws and they now read much clearer. They were sent out with the spring letter for members to look over. A motion was made and seconded to accept the revised by-laws and carried.

Nominating – Felicia Leibman presented the nominations for 2010-2011 as follows; President – Chris Gram; Vice President – Chuck Farrell; Secretary – Catherine Gram; Treasurer – Bob Rapp; new board members Doug Alcox and Bill Addison; Audit Committee John Merrill, Bill Arnold and Jack Walker; and for Nominating Committee Barbara Achter, Petie Ern, Jesse Huberty, Carlene Sproul, Mary Alcox, Ginny Conway, Felicia Leibman and Claire Mocarski. A motion to accept the slate was made, seconded and carried.

Old Business
Charitable donations – The recommendation from the Board was to donate the same amount as last year, $2,950.00 with allocation to each of the charities to be determined by need at the August Board meeting. Discussion followed and the membership expressed the desire that the Bristol Library donation be increased by $100.00 for a total of $200.00. This was stated as an amendment to the board recommendation which was then made a motion, seconded and passed. A motion to then accept the Board’s recommendation plus the extra $100.00 amendment for a total of $3,050.00 was made, seconded and carried.

Web site, cottage history updates – Jack Campbell reminded all of the LCPA website created by Elizabeth Vercoe and she will update any further information she receives about the cottages. She also would like to do other oral histories and people to be interviewed are needed. The words to Doug Alcox’s song are now on the site.

New Business – – Road safety and overgrown bushes in Long Cove were a concern and members were reminded that individual requests should be directed to the town of Bristol.
It was suggested that the social period before the suppers be extended to 45 minutes. This will be addressed by the Social committee.
The meeting was adjourned at 10:50 AM.

Ellen Addison
Secretary (temporary)