Long Cove Point Association

Club Use Policy

      The Long Cove Point Association clubhouse and surrounding yard, excluding the tennis court, are available for private use by paid-up, senior members who have held active membership for the year prior to the requested use. Functions are limited to those that are reasonable and proper for the facility, do not conflict with a planned or scheduled Association function, take place during the dates the clubhouse is operational and are held between the hours of 9:00 A.M. and 10:00 P.M. any day of the week. Functions permitted under this policy will not interfere with the scheduled use of the tennis court by members and guests. A request for private use will be made in writing to the President of the Association at least three weeks prior to the desired date. The senior member host (hereinafter referred to as the “Member”) must be present for the event   and is responsible for seeing that the terms of this agreement are followed.

      Clubhouse equipment in the main room, bathrooms, and kitchen are available for the private function. The use donation covers water, electricity, paper towels in the kitchen and paper goods in the bathroom. Club provisions, including paper plates, plastic cups, coffee cups, napkins, silverware, and china are not available for private use activities.

      The clubhouse will be available for preparation three hours prior to the event or for a longer period if requested and approved by the President. The clubhouse will be cleaned and available for regular use three hours after the event. The Member assumes responsibility for the proper and respectful use of Association property, for all personal and rental property used during the event, and is liable for any damages to Association property. The Association, and its officers, staff and members will be held harmless for any personal injury occurring during or arising from the private event. The Member may wish to obtain special insurance protection for the event. No lasting or permanent alterations to the building may be made. Trash is to be promptly removed from the facility and the grounds left clean and orderly. The Member will adhere to existing house rules during the private use event. The House Committee or designee will verify the condition of Association property upon the conclusion of the event.

      Alcoholic beverages may not be sold on Association property. Such beverages may be served and consumed when such activity is in accordance with the laws of the State of Maine and is approved by the President when the event is scheduled.

      Limited parking is available on the Association grounds and adjacent public way. The public way must remain open for use of residents and emergency vehicles. Attendees are expected to respect private property and allow unrestrained use of the tennis court.

      The Member will make a donation of $150 plus a security deposit of an equal amount for any activity. The specified donation and security deposit must be paid to the Association at least 2 weeks prior to the event date. The security deposit, less any costs incurred by the Association for cleanup or replacement of missing or damaged equipment or property, will be returned within 2 weeks after the event. A written indemnification agreement will be signed by the Member and by the President.

      No exemptions, variances, or waivers from this policy may be granted without approval of both the Association President and the Chairman of the Association Board of Directors.

.Adopted by Board of Directors August 3, 1988; Amended by Board of Directors August 26, 1995; Amended by Board of Directors on July 2, 2011

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